Director of Business Operations - Direct Hire

We are actively recruiting for a full-time, permanant Director of Business Operations for a successful 501 (c) 3 non-profit organization based in New York City. They will be responsible for overseeing the financial administration, data analytics and day-to-day business of the organization. The role is based in-office and is remote flexible during seasonal periods. The position reports to the Executive Director, for whom the Director of Business Operations will play a supportive role in preparing the annual business plan, budgets and staff performance reviews. The compensation package will be commensurate with experience and other qualifications. 

The ideal candidate is highly collaborative and results oriented with experience managing at Board, executive and staff levels. The successful candidate is a person of unquestionable integrity and high ethics who will be an exemplary representative of the organization, its mission, values and community. A key responsibility will be the preparation and presentation of management reports, budgets, financial statements and materials for discussion with the Board of Directors from time to time.

Even if you are unsure if your skills are a perfect match, don’t hesitate to apply - we’d love to hear from you and work with you to find the right fit.

What You’ll Contribute Day-to-Day:

⦁ Work closely with the Board President and Board members on key projects.
⦁ Seek Board input on strategy, major financial, hiring & programming decisions.
⦁ Prepare for Board meetings including delivery of agendas and meeting minutes along with management discussion and analysis materials.

⦁ Monitor performance metrics, including revenue, expenses & budget variances.
⦁ Ensure integration of data sources & management platforms to improve efficiencies.
⦁ Establish and monitor effective cost controls.
⦁ Review financial administration policies and procedures on a regular basis.
⦁ Negotiate contracts for services including internet, phone and office equipment.
⦁ Purchase uniforms, insurance and program materials per the approved budget.
⦁ Administer staff benefits including health insurance and retirement plans.
⦁ Analyze pricing structure, payment plans, refunds, credits and the disbursement of financial assistance and scholarships.

⦁ Utilize data from sources including registration systems, surveys, financials & external databases, to provide a comprehensive view of the organization's operations. .
⦁ Create reports to communicate insights to Board, Executive Director and staff.
⦁ Analyze program data to identify trends, opportunities & areas for improvement.

⦁ Prepare and implement, in collaboration with Executive Director the annual business plan with clear and achievable objectives.
⦁ Implement a donation, financial aid and scholarship strategy.

⦁ Establish, in collaboration with the Executive Director a system for regular staff performance and compensation reviews that is organizationally aligned.
⦁ Establish programs for training, education and career development.

⦁ In collaboration with the organization's accounting firm, ensure that policies & procedures are compliant with accepted accounting standards and taxation requirements.
⦁ Deliver tax returns & annual audits in conjunction with the Board and consultants.
⦁ Serve as primary liaison with the organization's accounting firm on the annual audit, filing of tax returns, and filing of employer 403b and 457b retirement accounts.

You’ll Be a Great Fit If You Have:

⦁ A bachelor’s degree at a minimum; MBA is preferred but not required.
⦁ Multiple years of senior non-profit management experience.
⦁ Proven financial management, data analytics and leadership skills, including budget preparation, analysis, decision-making, reporting and verbal presentation abilities.
⦁ Strong organizational skills including planning, delegating, task facilitation and follow up.
⦁ Skills to engage with and present to Board members, consultants and partner groups.
⦁ Experience with database management and data visualization techniques.